The Institute for Developing Across Differences (IDD) may ask for and/or collect personally identifiable information (PII) in order to provide you with the information and services you seek or to improve your experience. IDD is committed to protecting your privacy and safeguarding your personally identifiable information. IDD works to create an online experience that is effective and appropriate by using the information you entrust us with responsibly. IDD respects your privacy and adheres to the principles of applicable data protection and privacy laws throughout the world.

This policy outlines the purposes and types of data we collect, how we process and disclose it, our consent procedures, data transfer approaches, your access to your data, cookie and other technology policies, third party policies, how we handle data for minors under the age of 13, and our contact information concerning privacy and data inquiries.

Purposes and Types of Data Collected.

IDD collects and uses personally identifiable information that you submit for the purpose of providing IDD services, for communication in relation to these services, and for performing research. You may access and update your PII at any time with reasonable notice. IDD may use (third party) cookies and other similar techniques to obtain information from you when using the IDD websites in order to facilitate your use of these websites. PII includes amongst other things, your name, your (e-mail) address, your (mobile) telephone number, professional qualifications, as well as answers to specific questions or consideration in connection with an IDD program or service.

Information may be collected as part of: (i) providing IDD program services, (ii) fulfilling information requests, (iii) requesting or offering services, (iv) applying or registering for IDD program participation, (v) submitting an application or program opportunity, (vi) responding to communications from us (e.g., surveys, requests for additional information or reviews or application or registration confirmations), (vii) accommodating your personal preferences, (viii) fulfilling requests for services, e.g., subscribing to newsletters or participating in promotions, (ix) working with third-party sources, including collecting information available from certain social networking and other websites to better assist us with understanding your interests and to serve you better, (x) updating your information including your contact information, (xi) keeping you informed about and involved with IDD activities, or (xii) conducting fundraising campaigns.

IDD may also collect other non-personally identifiable information about you, such as your use of our websites, communication preferences, aggregated data relative to your use of our services, and anonymized responses to questions and surveys. To better safeguard your information, please do not include any credit card information in your electronic communication unless we specifically require it as part of the transaction fulfillment process on an IDD website.

We retain your PII for periods reasonably necessary to provide our services and outreach activities. You may opt out of our emails, newsletters, and AFS surveys and reviews at any time by clicking on the link included in such communications, or by contacting us directly to opt out. You will always be offered the choice not to submit your PII or to decide what communications you want to receive from us. However, doing so may cause certain transactions to become affected. For example, not providing required information such as a name will prevent the processing of an application.

Processing and Disclosure. 

In most cases, the information you provide is added to a local or global database of IDD. In the course of processing your information, it may be necessary to transfer your PII to IDD’s third party service providers located in the United States and throughout the world for the purposes outlined within this Privacy Policy. Unless otherwise precluded or governed by legal requirements and/or process, IDD or third-parties that may receive your information are required to comply with applicable regulations. As a general practice, IDD does not sell, rent, or give physical possession of your PII to unaffiliated third parties other than relevant and applicable service providers (including third party organizations that IDD cooperates with for the delivery of its programs) who need to know in order to carry-out services and requests initiated by you or by IDD to provide you the IDD services. We work to help ensure that such third parties will only share this information with other organizations or individuals that are working with them to operate IDD-related programs or deliver other IDD services. It may be in the course of your obtaining IDD-related services that you end up submitting personal information directly to a third party organization, in which case you should read and agree with their privacy policies as well before submitting your personal information.

In addition, other situations in which IDD may disclose your information to others include:

• when we have received your consent to do so
• in situations where sharing or disclosing your information is required in order to offer you services you desire (e.g., a volunteer or program opportunity, a sweepstakes or promotion)
• when companies or service providers that perform business activities on behalf of AFS require such information (e.g., credit card processing, customer support services, market research administration or database management services)
• in the event IDD is merged with or acquired by another organization
• to comply with legal or regulatory requirements or obligations in accordance with applicable law, a court order or a subpoena
• in case of emergency such as to safeguard the life, health, or property of an individual

If information is shared as mentioned above, we seek to limit recipients and the scope of information that is furnished to only the amount necessary for the performance of the specific function. Unless otherwise precluded by legal process, we require third parties to protect your PII and abide by applicable privacy laws and regulations.

We sometimes use and share non-personally identifiable information that we collect to maintain the services we offer online, improve the design and content of our sites, to enable us to personalize your experience, analyze trends, gather broad demographic information, conduct research, administer the sites, and strengthen our marketing and branding efforts.

Consent.

By your access, use or continued use of our websites you consent and agree to the terms of this Privacy Policy as it may be amended from time to time. We may also ask you to acknowledge your consent and agreement to the terms of this Privacy Policy and our collection, use and sharing of certain information in ways other than simply by your use and continued use of our websites, for example, by requiring you to sign a separate agreement, by clicking “agree” or taking some other affirmative action prior to your ability to use or access certain websites or certain parts of our websites.  In addition, as part of our commitment to keep you informed, we may mail, e-mail, telephone, or contact you by other means to notify you of IDD services, or upcoming IDD opportunities, events, enhancements, or other relevant information that may be of interest to you.  You may also receive communications from third-party service providers that provide services to IDD, which will be subject to such third-parties’ privacy policies.  We offer you the option to not request such services or information, or to decline any or all of these future communications by following the directions included in our e-mails or other communications, or such third parties’ communications, or by contacting IDD directly. 

If you reside outside of the United States, certain data privacy regulations may require us to obtain your permission before we send you information that you have not requested from us.  In some cases your permission will be implied from the nature of the service or information requested or transaction undertaken or when you volunteer information in connection with a request or action.  In addition, your permission will be deemed given for communications from us that are necessary to fulfill transactions and services that you request.   By accepting the terms of this privacy policy you also explicitly agree with the collection of information that is regarded under certain data privacy regulations to be sensitive in nature (e.g., information revealing racial or ethnic origin, political opinions, or health conditions).  You may object to IDD disclosing your PII to third parties except when: (i) service providers are engaged to perform services or provide information you have requested, either in conjunction with IDD or on behalf of IDD; (ii) disclosure is required by law; (iii) disclosure concerns national, legal or public interest grounds; (iv) disclosure is necessary to protect the vital interests of a person; (v) information has been collected from publicly accessible sources; (vi) disclosure concerns the retrospective processing of the information for historical, statistical or enhancement of user experiences; or (vii)  disclosure is authorized by a supervisory authority in an applicable jurisdiction.

Data Transfers Across International Borders.

As a global organization, we endeavor to provide our services wherever you are. The nature of our business and our operations requires us to process and transfer your information, including PII, to third party organizations or service providers that may be located in countries outside of your own. We may process and transfer the PII we collect about you in and to countries other than the country in which the information was originally collected, and by submitting your PII to IDD in seeking such services or information, you consent to such transfer and processing. Although the data protection and other laws of these various countries may not be as comprehensive as those in your own country, IDD will take appropriate steps to protect your PII in accordance with this Privacy Policy and applicable laws.

Access to Personally Identifiable Information and other Data Subject Rights.

The European Union’s General Data Protection Regulation and other countries’ privacy laws provide certain rights for data subjects. If you wish to confirm that we are processing your PII, or to have access to the PII we may have about you, please contact us. You may also request access to your PII or information about: the purpose of the processing; the categories of data concerned; who else outside IDD might have received the data from IDD; what the source of the information was (if you didn’t provide it directly to IDD); and how long it will be stored. You have a right to correct the record of your PII maintained by IDD if it is inaccurate. You may request that IDD erase that data or cease processing it, subject to certain exceptions. You may also request that IDD cease using your data for outreach purposes. In many countries, you have a right to lodge a complaint with the appropriate data protection authority if you have concerns about how IDD processes your personal data.

To ensure that your PII is accurate and up to date, we encourage you to regularly review and update your information as appropriate. You can review and update your information online or by contacting us. We may also reach out to you to ask to update your information. Please note that in an effort to prevent the unauthorized disclosure of your PII, you may be asked to provide proof of identity (or other authentication materials). Access to PII cannot be provided by telephone. If, upon review, you wish to deactivate or erase a profile or application, or update your PII, we will endeavor to do so without undue delay. Occasionally, information that you request to be erased will be retained in certain files for a period of time in the framework of our legal retention. In addition, some types of information may be stored longer or indefinitely on “back up” systems or within log files due to technical constraints, or financial or legal requirements. Therefore, you should not always expect that all of your PII will be immediately removed from our databases in response to your request.

Please refer to the appropriate contact information below to contact us if you have any questions about our privacy practices or if you want to submit a request.

Online Technologies and Cookies

IDD and its third-party partners may use cookies, pixel tags, and invisible pixels/web beacons to obtain information about you while visiting our websites.

A cookie is a very small text file that is sent to your browser from a web server and stored on your computer’s hard drive. IDD cookies assign your computer with a unique identifier, which in turn, becomes your identification card whenever you return to an IDD website. Cookies are designed to save you time because they help us to provide you with a customized experience without you having to remind us of your preferences each time you return to our web pages. IDD cookies are not designed to damage your files, nor can they read information from other files on your computer hard drive.

Cookies can also help us provide you with a personalized on-line experience in the following ways:

• they remember your user name and password for future visits so log-in is easier and faster.
• they ensure you are provided with the appropriate frames and content.
• they ensure you obtain all requested information.
• they help us deliver communications that are relevant and responsive to your interests and location.

IDD cookies are limited to our websites only, and are not designed to follow you when traveling on the Internet after leaving IDDowned websites. We track the usage of our websites in order to better meet your needs and to help make it easier for you to find information in the future. Please note that in addition to IDD cookies, various third parties may also place cookies on your computer’s hard drive. IDD is not responsible for the presence or absence of third-party cookies, or for the technological capabilities or practices employed by third parties in connection with third-party cookies.

Third party cookies might also be used, depending on the content displayed. Examples are: Google Analytics, WordPress, Addthis, Mailchimp, Hotjar, Telligent Analytics, Ustream, Vimeo, YouTube, Facebook, Instagram, Twitter, Squarespace, Bridge, Amazon AWS, CloudFlare, etc. As is true of most websites, we gather certain information automatically and store it in log files. This information includes Internet protocol (IP) addresses, browser type, Internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and clickstream data. We use this information, which does not identify individual users, to analyze trends, to administer our websites, to track users’ movements around the various sites and to gather demographic information about our user base as a whole.

In some of our email messages we use a “click-through URL” linked to content on one of the IDD websites. When you click one of these URLs, you may pass through our web server before arriving at the destination web page. We track this click-through data to help us determine interest in particular topics and measure the effectiveness of our communications. If you prefer not to be tracked, simply avoid clicking text or graphic links in your email.

In addition we may use pixel tags — tiny graphic images — to tell us what parts of our websites users have visited or to measure the effectiveness of searches users perform on our sites. Pixel tags also enable us to send messages in a format our users can read. And they tell us whether emails have been opened to assure that we are only sending messages that are of interest to you.

If you would prefer not to have the benefits of cookies, your Internet browser can be adjusted to treat cookies in different ways. Depending upon the type of browser you are using, you may be able to configure your browser so that: (i) you are prompted to accept or reject cookies on an individual basis or (ii) you may be able to prevent your browser from accepting any cookies at all. You should refer to the supplier or manufacturer of your web browser for specific details about cookie security. You should also understand that rejecting cookies might affect your ability to perform certain transactions on our websites and our ability to recognize your browser from one visit to the next.

IDD may also use invisible pixels, sometimes called web beacons, to count how many people visit certain web pages. Information collected from invisible pixels is used and reported in the aggregate and does not contain PII. IDD may use this information to improve programs and content.

Third-Party Websites.

In order to anticipate your needs, IDD may provide links to non-IDD websites for your convenience and information. IDD is not responsible or liable for any content presented by or contained on any independent website, including, but not limited to, any advertising claims or marketing practices.

Please note that while IDD will protect your information on IDD-owned and operated websites, we cannot control and will not be responsible for the privacy policies of third-party websites, including websites owned or controlled by independent third parties. Third-party websites that are accessed through links on our websites have separate privacy and data collection practices, and security measures. We have no responsibility or liability for the practices, policies and security measures implemented by third parties on their websites. We encourage you to contact them to ask questions about their privacy practices, policies and security measures before disclosing any PII. We recommend that you review the privacy statements and policies of linked websites to understand how those websites collect, use and store information.

Minors & Children Under 13.

IDD does not seek to obtain nor does it wish to receive PII directly from any children under age 13; and we cannot always determine the age of persons who access and use our websites. If we find that we have done so inadvertently, we shall immediately delete such information. In addition, if we find that a minor (as defined by applicable law) provides us with their data without parental or guardian consent when required, we will have this information removed unless the parents/guardians approve the provision of such information.

Contact Us.

If you have any questions about this policy or our privacy practices, or if you want to submit a request, you can contact us as follows: by email at: privacy@iddifferences.org or by writing to us at: 45 Main Street, Suite 824, Brooklyn, NY, 11201 USA.